Features
Everything RoninBox does
65 features in 12 areas, each with its step-by-step guide in the help manual.
Booking and calendar
Set up your schedule once and your members book from their phones.
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Recurring schedule
Define your typical week with capacity, activity and location, and classes are created automatically.
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One-off and bulk classes
Add a special class or several at once by choosing dates, times and days.
See the guide : One-off and bulk classes Related guide : One-off and bulk classes (2)
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Holidays and days off
Close a specific day without touching the weekly schedule.
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Live class board
Today's classes with the faces of everyone signed up and the open spots, updated instantly.
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Booking from your phone
Each member books and cancels classes from the app, within the deadlines you set.
See the guide : Booking from your phone Related guide : Booking from your phone (2) More details: Booking from your phone
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Waitlist
When a class fills up, members join the waitlist and get notified if a spot opens.
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Classes in Google Calendar
Every member and coach sees their classes in Google Calendar, Apple Calendar or Outlook through a private link that updates itself.
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Weekly opening and penalties
Open next week's bookings on the day and time you choose, and penalize late cancellations.
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Automatic bookings
Members with fixed classes are signed up every week as soon as booking opens.
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Color prefixes
Tell classes like OPEN or GI apart at a glance with a color tag on the calendar.
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Trial classes
Give a free class to anyone who comes to try it out, and see how many trials turn into a plan.
Members
All of each member's information in one profile, and gym access under control.
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Member profile
Each member's details, monthly fees, plans, class passes and emails on a single screen.
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Member sign-up
Sign up a member in two steps and they get an email to activate their account.
See the guide : Member sign-up Related guide : Member sign-up (2)
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Complete your account
On first login, members enter their name, tax ID and address for receipts, and save their card without paying anything until the 1st.
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Member status
See who is active, inactive or has pending payments without doing the math.
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QR code check-in
Members get in by showing their QR code; you see who's inside and the check-in history.
See the guide : QR code check-in Related guide : QR code check-in (2)
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Activity history
Each member's logins, bookings, plan changes and payments, in a tab on their profile.
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Roles and permissions
Members, coaches and admins each see only what's relevant to them.
Plans and pricing
Sell what you offer your way: unlimited, per class or with class passes.
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Plans
Decide which activities each plan covers and how many classes per week or month.
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Pricing
Set prices for your plans and assign them to each member from their profile.
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Class passes and drop-ins
Sell class passes; members can buy them on their own from the app.
See the guide : Class passes and drop-ins Related guide : Class passes and drop-ins (2)
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Deals, bundles and add-ons
Fixed prices for several months, extra classes and combinations ready to apply.
See the guide : Deals, bundles and add-ons Related guide : Deals, bundles and add-ons (2) Related guide : Deals, bundles and add-ons (3)
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Price increases without paperwork
With a chained plan, members move to the new price automatically on their next monthly fee.
Payments and billing
Monthly fees are created automatically and you always know what's been paid and what hasn't.
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Automatic monthly fees
Each member's monthly fee is created every month, by calendar month or by their own billing period.
See the guide : Automatic monthly fees Related guide : Automatic monthly fees (2)
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Online card payments
Your members pay from the app with Stripe and the payment is recorded automatically.
See the guide : Online card payments Related guide : Online card payments (2) More details: Online card payments
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Subscriptions that charge themselves
Each member pays on the 1st with their Stripe subscription and manages their plan from the app: sign up, upgrade, downgrade or cancel.
See the guide : Subscriptions that charge themselves Related guide : Subscriptions that charge themselves (2)
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Cash and card terminal
Record in-gym payments in seconds, and choose which payment methods your members see.
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Direct debits
Store each member's IBAN, shared for families, and mark monthly fees as paid by uploading your bank's receipt file.
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Daily cash, monthly collected and outstanding
Each day's cash, what's been collected this month with filters, and what's expected and outstanding for each monthly fee, all in PDF.
See the guide : Daily cash, monthly collected and outstanding
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Unpaid fees and grace days
Decide how many days a member can keep booking with an unpaid monthly fee.
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Courtesy for an unpaid month
Let a member with an unpaid month keep booking and checking in until the date you choose.
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Recurring discounts
A catalog of fixed or percentage discounts you assign to members, deducted automatically from each new monthly fee.
See the guide : Recurring discounts Related guide : Recurring discounts (2)
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Receipts and invoices
A receipt for every payment and invoices for fees and shop sales, with your country's VAT.
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Other income
Record any income outside monthly fees, like a registration fee.
Coaches
Who teaches each class, without paper schedules.
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Your team
Add, remove and reactivate coaches, with their classes and hours for the month.
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Rules and rotations
Assign coaches by activity, location, days and time slot, and rotate them weekly.
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Weekly roster
The whole week with each class's coach, plus manual changes whenever needed.
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Coach stats
Compare each coach's classes, hours and attendees over any period you choose.
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Coach dashboard
Their own phone menu with time clock, payments, members, announcements and assigned classes, and from a member's profile they manage plans, monthly fees and class passes.
WODs and records
The workout of the day and each athlete's progress, in the same app.
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WOD of the day
Post the WOD as text or whiteboard photos by date and activity: members see it on their home screen and in class, and log their results.
See the guide : WOD of the day Related guide : WOD of the day (2) More details: WOD of the day
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RMs and percentage calculator
Each member saves their weight, rep or time records and calculates their percentages.
See the guide : RMs and percentage calculator Related guide : RMs and percentage calculator (2)
Communication and stats
Talk to your members and see how your gym is doing without spreadsheets.
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Announcements
Post a notice and all your members see it in their notifications.
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Private messages
A chat per topic between the gym and each member, with photos and video links, for management only or the whole team.
See the guide : Private messages Related guide : Private messages (2)
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Phone notifications
Messages, canceled or rescheduled classes, automatic bookings, announcements, failed payments and the staff schedule arrive as phone notifications, and everyone chooses which ones they want.
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Push notifications
Send a short alert to the phones of all your members, one location, one class or a single member, knowing beforehand how many people it will reach.
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Home dashboard
Members, classes, capacity and monthly revenue as soon as you log in.
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Gym stats
Plan trends, monthly sign-ups and members per day, in charts.
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Schedule and pricing on your website
Paste a code on your website to show your weekly schedule and the plans you choose, always up to date.
Shop
Sell gear and apparel at your gym and keep track of it all in one place.
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Products with sizes and colors
Create products with photos, variants, price, stock and tax.
See the guide : Products with sizes and colors Related guide : Products with sizes and colors (2) Related guide : Products with sizes and colors (3)
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Counter sales
Sell to a member with cash, card terminal or pay later.
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Sales tracking
Filter unpaid sales and mark them as paid or cancel them.
Time tracking
Your team's time clock inside RoninBox, enabled per gym.
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Clock in from the app
Each team member logs check-in, breaks and check-out from their phone.
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Corrections and monthly log
Employees request corrections and a manager approves them; the monthly log downloads as PDF or CSV.
Multiple locations
One gym with several locations, each with its own setup.
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Locations with their own schedule
Each location has its own address, color, classes, holidays and booking opening time.
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Calendar by location
Members see their location's classes and can switch to another anytime.
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Numbers by location
Dashboard, stats and member list split by location, plus the total.
See the guide : Numbers by location Related guide : Numbers by location (2)
Member app
An app on every member's phone, no app store needed if they'd rather skip it.
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Installs on Android and iPhone
Add it to your phone's home screen, and on Android also from Google Play.
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Their payments at hand
Members see their monthly fees, pay what's due and change plans themselves.
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One account for multiple gyms
Anyone training at more than one RoninBox gym picks which one to enter with the same account.
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Profile, language and privacy
Each member edits their details, language, and cookie and privacy preferences.
See the guide : Profile, language and privacy Related guide : Profile, language and privacy (2)
Get started
From zero to a running gym, with help at every step.
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Sign up in minutes
Create your gym online and try it free for 30 days.
See the guide : Sign up in minutes More details: Sign up in minutes
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Your logo across your gym
Upload your logo as a PNG and it shows up in the app, login page, emails, invoices and phone icon.
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Import from WodBuster
Bring over members, plans, class passes, classes and bookings without retyping them.
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Open demo
Explore a demo gym as an admin or a member, no sign-up required.
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Step-by-step manual
Every screen explained with screenshots, in Spanish and Portuguese.
Shall we try it with your box?
Set up your box in a few minutes and try it free for 30 days, no commitment. If you'd rather we show you first, we can talk too.